Design Review FAQ's




DRC Process FAQ’s

What are the steps in the DRC process?

  • Suncadia’s Design review process takes place in 5 steps.
  • Pre-Design Conference
  • Preliminary Design Review
  • Final Design Review
  • Construction Monitoring
  • Final Observation

How long does the Design Review process take?
The amount of time depends on if the Architect/Designer has complied with the Guideline requirements and how many revisions are required.  Generally, a project takes an average of 3 to 4 months to complete the DRC process.

What types of projects are reviewed?
New construction of custom residential homes
Alterations or additions of an existing structure
Major Landscape Improvements 

How will I be notified about the status of my project?
Correspondence related to your project will be sent to you and your Architect via email and regular mail. 

When do I need to pay fees?
The Design Review fee is due with the Preliminary Submittal
The Damage and Compliance Deposit, Construction Monitoring Fee,Solid Waste Fee, Construction Sign Fee and Address Maker Fee is due at the Pre Construction Meeting

What is the protocol for approval of Architects?
Architects must be in good standing and in Compliance with all state registration requirements.
Must sign an Affidavit stating that they have read and understand the Design Guidelines and will comply with their provisions. 

What is the protocol for approval of Design Professionals?
Unlicensed Architectural Designers or Landscape Designers must submit the following:

Plans, elevations and photos of three recent examples of the designer’s residential designs that would generally meet the Design Guidelines and a list of a minimum of three residential clients who DRC may contact directly as references. 

Can I use a pre- designed plan?
Suncadia homes shall be custom designed to respond to the characteristics of the homesite  No literal re-use of plans will be permitted. 

When do I submit a color board?
The colorboard is submitted with the Final Design Review package

What materials need to be on the colorboard?

  • Roof materials and colors
  • Wall materials and colors
  • Exterior trim materials and colors
  • Stone/rock materials ( Real sample)
  • Exterior rails, fencing and paving materials
  • Lighting fixture cut sheet
  • Garage and Entry Door photo
  • In addition, a list of all manufacturers name and product information

When do I submit a model?
The model is submitted with the Preliminary Design Review package 

What are the requirements for the model?
(1/8=1’0” minimum scale) illustrating the relationship between proposed and exiting building forms and topography, tree height and prevailing site conditions. The model does not need to be expensive but simply adequate to communicate basic three dimensional concepts.  Topography must be built in relief to show the “fit of the home” on the site. 

When can I have my model and colorboard back?
The model can be picked up after Final Approval has been granted.The colorboard can be returned or disposed of after the Final Inspection. 

What if I want to make changes after Final Approval is granted?
Applications for changes to approved plans shall include:

    • A clear statement of the scope of the requested change A statement supporting the reasons for the change.
    • Appropriate graphic materials or samples illustrating the change.
    • The Re-Submission Design Review fee  

Are there addendums to the Design Review Guidelines?
Addendums are available as inserts to the Design Review Guidelines and are also available on the Design Review Page. 

DRC Committee FAQ’s

Who does the Design Review Committee consist of?
The Design Review Committee will consist of at least three members appointed by the Declarant or Board.  The Declarant or the Board of Directors shall endeavor to select individuals who occupations or education will provide technical knowledge and expertise to matters within the Design Review Committee’s jurisdiction. 

What is the role of the DRC Manager?
A DRC Administrator may assist in administrating, scheduling and reviewing of all submittals for Design Review.  The Administrator shall not be a voting member of the DRC, but may make recommendations to the DRC regarding review submittals. 

Who appointment DRC Committee Members?
The declarant may, at its discretion, appoint new or additional members to the DRC at any time. 

What is the function of the DRC?
It will be the duty of the Design Review Committee to consider and act upon such proposals or plans that are submitted to it in accordance with the Design Review procedures established by the Declarant as set forth in this document and the CCR's. 

The Design Review Committee will meet from time to time, as needed to perform it’s duties.  The majority of the DRC members have the power to act on behalf of the entire DRC without the necessity of a meeting or of consulting the remaining members of the DRC. Decisions will be rendered in writing and will be Final. 

What is the compensation for DRC Committee members?
The board will have the right to set the compensation for DRC members. DRC members are entitled to reimbursement for reasonable expenses incurred by them in connection with the performance of their duties.  Compensation may at any time be changed by the Board with or without cause. 

What is the Non Liability clause?
Provided that the Design Review Committee members act in good faith, neither the Design Review Committee nor any other member will be liable to the Declarant, the Homeowners Association, any Owner or any other person for any damage, loss or prejudice suffered or claimed on account of:

    • Approving or disapproving any plans, specifications and other materials, whether or not defective.
    • Constructing or performing any work, whether or not pursuant to approved plans, specifications and other material.The development or manner of development of any land within Suncadia.
    • Executing and recording a form of approval or disapproval, whether or not the facts stated therein are correct.
    • Performing any other function pursuant to the provisions of the Design Guidelines.Revisions to the Design Guidelines from time to time as necessary to prevent the repetition of problematic design elements.